Event Management is one unique space where possibly every project undertaken by the Event Management company may potentially have different course of tasks for each of their customers. That said, Event Managers may themselves be focused on specific segments for their business growth. They provide Professional Services to their clients and in some cases may even involve engaging certain regulatory authority. CodimBizz solution enables creating Project Event templates based on the Event Management company’s focus area, adapt these templates for their customer needs handling each project uniquely at the time of project execution, handle 3rd party vendor invoices primarily for the reference of themselves or also the client and finally charge the client for the services they have provided.
Typical Event Management may be for organizing a corporate event, a social event for a family, a social event or business event for a company and the like. As an example an Event Management company that specializes in organizing social events for families, companies or corporates may classify their Project Events as below.
- Social Event for Families
- Social Event for Companies
- Social Event for Companies with overseas Destination
- Social Event for Corporates
- Social Event for Corporates – Senior Executives
Manage Client | Event Managers may use this feature to manage KYC information about their clients. Also, they may capture reference document (such as consolidated Vendor invoices) in the records section – as this is one area of easy contention.
Manage Projects | This refers to the type of Professional Services that has defined set of Tasks to be performed when delivering the Event. The task definition for each category of Events may differ and these suite of Task breakdown may be stored as Task Templates by The Domain Admin who has permissions for the same. Once defined, it can be used to be assigned as a default set of Tasks when providing Event Services to clients. A Service suite is referred as a Project in CodimBizz. Projects can be assigned to operational staff by Domain Managers (who are either Director or Owner or Manager) by selecting (cloning) the Task Template and then modifying as required. Once the Project is created it becomes available for the Domain Internal User (staff) to provide updates against the tasks of a Project as part of Executing the Project. They can provide Text & Document updates against the task performed as part of the Project. Once a Project is fully completed, select Documents pertaining to the execution of Project may be uploaded to ‘Records’ as part of client KYC details.
Manage Settlement | Event Management is likely to deal with a lot of vendor invoices to be either charged as-is or with a nominal markup. Either way, it is important to track these vendor invoices, else there could be financial leaks. Typically, these vendor invoices may be captured as reference document whilst performing of the respective Task in an event. However, it is important that the final Event Manager’s invoice to the client, factors all of them represented as one-value for the whole Event (or Project) to the client. CodimBizz also provisions entering details about payment receipts from Client. Appropriate Tax details as per governing law may also be setup (onetime) by Domain Admin. Invoice details may be corrected at the time of Invoice generation, if required.
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